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Notification of Rights Under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student’s education records:

The Clovis Municipal School District is providing you notice of these rights, as outlined below:

  1. The right to inspect and review the student’s education records within 45 days of the day the District receives a request for access.  Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  2. Parents or eligible students may ask the District to amend a record that they believe is inaccurate or misleading.  They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.  One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

  4. The District classifies the following as Directory Information:  student’s name, parent’s name, address, telephone listing, electronic mail address, date and place of birth, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, diplomas and awards received, student’s photograph, and the most recent previous school attended by the student.  School officials may release this information to any person without the consent of the parents or the student.  Any parent or eligible student who objects to the release of this information without his consent must complete and submit a Request Not to Release Student Information form to the principal of the school where the records are kept within two weeks of registration. If no objection is received within two weeks, information designated above will be classified as Directory Information until the beginning of the next school year.

  5. Copies of the complete FERPA Policy adopted by the District may be obtained from the Superintendent’s Office or from the Principal’s Office of each school within the District.

  6. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Clovis Municipal School District to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:                 
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C.  20202-4605


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Thursday, March 13, 2014 8:39 AM